Borough Council of Wellingborough

Electoral Registration Canvass

Electoral Registration Canvass 2016

Every year we are required by law to confirm if the details of every household in the Borough of Wellingborough are the same as on the Electoral Register. It is an annual opportunity to update the Electoral Register with additions, amendments and deletions of electors. All local authorities are required to conduct the Canvass at this time of year annually, regardless whether there have been any recent elections or not.

Our first phase will see Household Enquiry Forms (HEFs) being sent out to every property asking if the details displayed are correct for all new and existing residents. Any person (resident/landlord/owner) will need to check if any (or no) amendments are required on the form and can respond via ONE of the following options:

  • ONLINE  www.householdresponse.com/wellingborough and entering part 1 and part 2 of their security code, or
  • TEXT (if nothing has changed) NOCHANGE followed by their security code to 80212 (If nobody is eligible to vote they should  include a reason e.g empty, business, 2nd home), or
  • PHONE 0800 197 9871 (if nothing has changed) and when prompted enter their security code, or
  • RETURN the completed form and post or hand it back to the Borough Council of Wellingborough offices.

The security code is clearly marked on the front and inside all forms as the example below illustrates:

Canvas security code

If any new residents are added to the paper/online form then an individual registration form called an Invitation to Register (ITR) will be sent, UNLESS they go online to register at www.gov.uk/registertovote with their National Insurance number. If anyone has forgotten or cannot find their National Insurance number, they can contact the National Insurance Number helpline on 0300 200 3500. If they still cannot supply their National Insurance number, they may be expected to supply evidence (such as a valid passport) to verify their identity at a later date.

The Canvass is a legal requirement for all to respond to and compliance helps to ensure that our Electoral Register is as fully accurate as possible.

Benefits for assistance in completing these forms promptly include:

  • maintaining a good credit score
  • helping you have a say in elections and referendums
  • being able to contact your designated councillor or elected representative on issues that directly affect you.

Upon the completion of our Annual Canvass, a new revision to the Register of Electors will be published on 1st December 2016.

Below are some examples of frequently answered questions, if you have any that are not covered in the examples below, please contact us on 01933 231513 or email elections@wellingborough.gov.uk

Frequently Answered Questions (FAQs)

Why do you send a Household Enquiry Form (HEF) each year?

In order to know who is eligible to register to vote, we need to know who lives at the property. The information you provide on the form will help us to recognise if there are any changes to be made on your details and/or if everyone at the property is registered to vote.

Any new residents not already listed will be sent individual registration forms to help them to register to vote unless they can go online to www.gov.uk/registertovote

How do I complete the information on the Household Enquiry Form (HEF)?

Completing the form is straight forward and takes minutes.

  1. Check if all the details are correct, confirming the full names and nationalities of everyone resident aged 16 or over.
  2.  If there are no residents at the property, state why this is the case in your response.
  3.  If anyone listed on the form is no longer living at your address, their name/s should be clearly crossed through or removed.
  4. Sign the form, we need to know who responded (whether online, paper form or phone) in order for it to be fully accepted.

Responses can be done via ONE of the following options:

  • ONLINE  www.householdresponse.com/wellingborough and entering part 1 and part 2 of their security code, or
  • TEXT (if nothing has changed) NOCHANGE followed by their security code to 80212 (If nobody is eligible to vote they should  include a reason e.g empty, business, 2nd home), or
  • PHONE 0800 197 9871 (if nothing has changed) and when prompted enter their security code, or
  • RETURN the completed form and post or hand it back to Borough Council of Wellingborough.

EXAMPLE OF SECURITY CODE FOUND ON THE FRONT OF YOUR FORM:

Canvas security code
What will happen after I complete the HEF?

  • If there are no changes in your response then we will not need to contact you until next year. You will receive poll cards as normal for any elections you are eligible to vote in.

OR

  • We will process any changes that you advise of in your response and may need to contact you further.
  • Any new residents listed will be sent individual registration forms to help them to register to vote, unless they can go online to www.gov.uk/registertovote.

I’ve already responded; why have I got another form to complete?

If you have already responded to our Household Enquiry Form (listing names and and nationalities) but receive another form to complete, your original form may not have reached our offices or this has crossed over with another form being sent to your property recently. Either way, please contact our office or use our automated response services to ensure that you do not receive any further form from us.

 You know I’m already registered; I voted in the EU Referendum

Even if you are already registered to vote, you will receive a Household Enquiry Form at your address every year in order to check that the details of everybody who lives there are correct and up-to-date.

I registered to vote a few days ago, why am I not on the form?

Our Household Enquiry Forms can take several weeks to produce and send out, by which time some of the information for the address is no longer valid. Either way, please contact our office or use our automated services to ensure that the details for all are as accurate and up-to-date as possible and you do not receive any further forms from us.

If you have any questions that are not addressed by the above FAQ then please do not hesitate to contact the elections team by emailing elections@wellingborough.gov.uk or calling us on 01933 231513